BizLibrary supports the AICC standard for integration with Schoox. BizLibrary courses can be downloaded as AICC packages, ready to be integrated as standalone lectures and courses into the Academy/University.         

This document covers the required steps to grant access to the BizLibrary content within the Academy/University.

Schoox updates the BizLibrary collection for all the available libraries on a weekly basis , based on the agreement that is in place with BizLibrary, to ensure the content is up-to-date.

How do I allocate Licenses? 

If you are an Administrator and have access to a subscription plan from BizLibrary, you can allocate the relevant licenses and assign BizLibrary courses to the members of your academy. Please keep in mind, that it is important to first to contact the BizLibrary team to ensure that all the courses which are part of your library have been imported to your academy by the Schoox team.

Every user should have a license allocated to their profile to view and access the BizLibrary training material. Once a license is allocated to a user, they instantly have access to all the BizLibrary courses which are visible to them, and they are able either to self-enroll in the courses of their interest or wait for an assignment from their admin to the courses of their learning path.

To allocate a license, select Admin in the upper navigation bar. In the left side panel, select Online Training, and then Allocate Licenses. You should then be able to see your subscription.

By selecting your subscription, you will be redirected to the license allocation page where you will be able to use either the Individual Subscription (select individual users from a list of your Academy's members) or the Advanced Subscription (allocate licenses based on the users’ org criteria - job and location). To confirm your selection and complete the license allocation you should click the Subscribe button.

Read also: How can I allocate my subscription licenses to the members of my Academy?

How to Unsubscribe a Member

If you want to remove the license from a member (i.e., to re-allocate it to another resource), the procedure is quite similar. Select Admin in the upper navigation bar. From the left side menu, select Online Training, and then Remove Licenses.

Read also: How can I remove the subscription licenses from the members of my Academy?

How to Manage BizLibrary Categories

If you have a BizLibrary collection available to your academy, you have the option to manage its categories from the administration panel. More specifically, you can navigate to the top menu and click the Admin tab. In the left panel select Online Training tab and then the Categorize Purchased Courses option. In the new page you will see your subscription package as seen in the image below.

You can decide either to have the BizLibrary Courses visible to the users who have a license allocated to them or hide them from all the academy users. In the second case, users will be able to see only the BizLibrary courses assigned to them.

You can also click the Select button to configure under which academy category each BizLibrary course should be placed. In addition, you have the option to select multiple courses and set the same category to all the selected items, as seen below:

Read also: How can I categorize the Subscription Courses I have purchased?

Assign BizLibrary Courses to Employees

To assign BizLibrary courses to your employees you should navigate to the Admin Panel and select the Assign Training option under the Online Training menu item. Next, you should select the External Courses option from the drop-down list on the top right corner, as seen in the screenshot below.

You can search for your preferred course and select it. This will give you the option to assign the course either to specific employees (Individual Assignment) or to a group of employees based on their job and location (Advanced Assignment).

Read also: How Can I Assign Courses to Employees?

Unassign BizLibrary Courses 

You can unassign courses at any time. This means that the course will still be accessible to the employee, but it won’t be labeled as a required one. To unassign a course, click Admin in the upper navigation bar. From the left side menu select Online Training, and then Unassign Training. Next, you should select the External Courses from the drop-down list on the top right corner of the page. Search for the

course, click its title, and then select the user you want to remove from the course.

You can unassign the course either from specific employees (Individual Unassignment), or from a group of employees based on their job and location (Advanced Unassignment).

Read also: How can I manage the Subscription Courses I have purchased for my Academy 

Can I manage the course information?

The BizLibrary courses are consisted of specific settings, just like all courses in Schoox, but most of them cannot be changed (i.e., course title, description, course tags). However, there are some courses’ settings that are available to be edited, such as the following.

• Training Category,
• Certificate Expiration Period,
• Number of completions allowed per course,
• Compliance Course,
• Self-enrollment approval, and
• Credits.

You can access those setting in the Edit Course Info section. Additionally, you can Send Announcements to individuals that are assigned a BizLibrary course and Limit Access to the academy Hourly Workers.

To edit those settings, simply access the BizLibrary course of your interest and hit Manage Course button.

Important notes

• BizLibrary courses can be used by an academy as compliance courses hence affect the compliance dashboard.
• You can also include BizLibrary courses in curricula.

Where Can Employees Find Their Trainings?

After the assignment, the employees will be able to access the BizLibrary courses by selecting the Training label from the upper navigation bar, and then My Training. The assigned courses will appear as required under the BizLibrary Training Academy category on the right-side panel.

All the academy users will be able to access the BizLibrary material through the Courses menu, after clicking either the "All Courses" button or by clicking one of the BizLibrary Categories on the right-side panel.

BizLibrary Courses Dashboard 

To track users’ progress on BizLibrary Courses, click Admin in the upper navigation bar. Then from the left side menu, under Reporting, select Employees Dashboard. The Employees Dashboard offers different options of which you can choose either the Employees, Courses, or Exams tab, depending on what you want to monitor. You should filter your results by selecting the External Courses option from the drop-down list on the right.

Email Notifications for Retirements

There are two scheduled notifications in the system that are designed to inform you of an (upcoming) course retirement. The notification is scheduled based on the retirement date that is scheduled for each course.

Certificate Verification 

Users can verify and download their course certificate within Schoox. In order to do so, they should:

Step 1: Login to the Academy/University.

Step 2: Navigate to the “Me” tab on the upper navigation bar and select “My Certificates”.

Frequently Asked Questions

Q1. Can my users access BizLibrary courses on a mobile device?

Yes, all users can access their BizLibrary training either in the mobile App (preferred way) or in a mobile browser.

Q2. After launching a BizLibrary course from my LMS, what activity gets reported back to the LMS?

In order to communicate activity back to the Academy/University, you must launch content from the LMS. Course completions, progress and exam score is reported back to the LMS and is accessible in the Employees Dashboard.

Q3. Can I integrate with BizLibrary if my LMS is behind a firewall?

No. By design, the HTTP AICC Communication Protocol (HACP) requires that an LMS can communicate over the HTTP

Q4. How are course retirements being handled?

Retirements are being handled automatically and the relevant courses are removed on the retirement date.