When setting up automated email reminders or updates in BizLMS, you can use replacement fields to automatically fill in personal details for each person who receives the email.
Instead of writing separate messages for everyone or using generic greetings, these special fields act as placeholders. When the system sends the message, it automatically swaps out the placeholder with the right information—like the recipient's name or a direct link to their assigned courses.
Below is a guide to each available field and what information it will add to your message.
Recipient Information Fields
These fields fill in details about the person receiving the email (whether that is a manager, supervisor, or the learner themselves).
Username of email recipient
Description: Inserts the account username of the person receiving the email.
First Name of the email recipient
Description: Displays the first name of the person receiving the email (e.g., "Hello, Jane").
Last Name of the email recipient
Description: Displays the last name of the person receiving the email.
Job Role of the Email Recipient
Description: Pulls the job title or role listed in the recipient’s user profile.
Learner Information Fields
These fields fill in details specifically about the learner tied to the training update or course assignment.
Username of the Learner
Description: Inserts the learner’s unique login username.
First Name of the Learner
Description: Displays the learner's first name—especially useful when sending updates to managers about a specific team member.
Last Name of the Learner
Description: Displays the learner's last name.
BillingID value for learner
Description: Inserts the internal billing ID or accounting code assigned to the learner, used for company tracking and reporting.
Company Name for the Learner
Description: Displays the company or branch name listed on the learner's profile.
Content & Assignment Information Fields
These fields fill in specific details about the course, lesson, or training item associated with the message.
Content Code
Description: Inserts the unique internal course code or identifier associated with the training item.
Content Available On
Description: Displays the date when the assigned training item becomes accessible to the learner.
Content Due Date
Description: Displays the deadline date by which the learner must complete the assigned training.
Content Title
Description: Inserts the full title or name of the assigned course, video, or training module.
System Navigation Links
Use these fields to add easy, clickable links directly into your email so users can jump straight to specific pages in the LMS.
Link to go to LMS
Description: Creates a link that takes the user to the main BizLMS sign-in page.
Link to go to LMS home page
Description: Creates a direct link to the main dashboard/home page of the platform.
Link to go to My Learning
Description: Takes the user directly to their personal learning dashboard to view active training and progress.
Link to go to my Learning Initiatives
Description: Takes the user directly to their assigned learning paths or structured programs.
Link to go to my courses
Description: Creates a direct link to the user's active course list so they can easily launch their training.
Security & Access
One-time Login Code
Description: Generates a temporary passkey that lets the user log in quickly without having to enter their password.
Quick Tips for Sending Automated Emails
Send a Test Email: Send a quick test message to your admin team first to make sure your placeholders are working as expected.
Clear Call-to-Action: Place link fields alongside clear instructions (e.g., "Click here to start your course: [Link to go to my courses]") so learners know exactly what to do next.